One of the fastest ways to improve maintenance operations is to see asset status at a glance.

If you're managing field assets, coordinating maintenance teams, or trying to prevent equipment failures, scattered spreadsheets and status reports make it hard to prioritize work and allocate resources effectively. That's why smart maintenance managers start every planning session with one question: which assets need attention right now?

With Atlas, you can color-code assets by maintenance status in minutes. You don't need complex CMMS software or expensive asset management platforms. Everything happens visually, directly on your map.

Here's how to do it step by step.

Why Color-Coded Maintenance Status Matters

Visual status indicators enable faster decision-making and help maintenance teams focus on the highest-priority assets first.

So mapping this isn't just organization—it's operational efficiency and risk management.

Step 1: Upload Your Asset and Maintenance Data

Atlas supports multiple ways to get your asset status information onto the map:

Upload a CSV file with asset locations, IDs, and current maintenance status
Import CMMS exports containing maintenance schedules and completion dates
Add inspection records with asset conditions and next service dates
Connect work order data showing pending, in-progress, and completed maintenance

Once uploaded, Atlas will plot your assets on the map with their associated maintenance information.

Step 2: Define Maintenance Status Categories

Next, establish clear status categories that match your maintenance workflow:

You can define:

Current - assets with up-to-date maintenance (green)
Due Soon - assets approaching maintenance windows (yellow)
Overdue - assets past maintenance deadlines (red)
In Progress - assets currently being serviced (blue)
Out of Service - assets requiring major repair or replacement (gray)

This creates a standardized color system that everyone on your team can understand instantly.

Step 3: Apply Color Coding by Status

Now you're ready to visualize maintenance priorities:

Click on your asset layer to open styling options
Choose Style by Attribute and select your maintenance status field
Set up color coding using your defined status categories
Use intuitive colors like traffic light system (green = good, yellow = caution, red = urgent)
Adjust icon sizes to make urgent assets more prominent on the map

This makes it easy to spot maintenance priorities across all your sites at once.

Step 4: Add Maintenance Details and History

To make your status tracking more useful, include relevant maintenance information:

Click on any asset to open its details panel
Add last maintenance date and next scheduled service
Include maintenance type (routine, preventive, corrective, emergency)
Track work order numbers and assigned technicians
Document maintenance costs and downtime history

Also read: Map Tree Inventory with Photos

Step 5: Create Maintenance Priority Zones

To optimize maintenance routing and scheduling:

Use spatial analysis to identify clusters of overdue assets
Create maintenance routes that group nearby assets by priority
Identify high-maintenance areas that may need additional resources
Draw service zones to assign maintenance teams by geographic area

This helps you coordinate maintenance work efficiently and reduce travel time.

Step 6: Set Up Automated Status Updates

To keep your maintenance map current:

Connect data feeds from your CMMS or maintenance system
Set up alerts for assets approaching maintenance deadlines
Create reports showing maintenance status by site, type, or priority
Schedule regular updates to ensure status information stays accurate

Export maintenance priority lists and route maps for field teams and supervisors.

Use Cases

Color-coding assets by maintenance status is useful for:

Facility managers tracking building systems and equipment maintenance
Fleet managers monitoring vehicle service schedules and compliance
Manufacturing maintaining production equipment and preventing downtime
Utilities managing infrastructure assets across service territories
Property management coordinating maintenance across multiple sites

It's one of the first steps in visual asset management and preventive maintenance.

Tips

Use consistent color schemes across all maintenance maps for team recognition
Include maintenance urgency levels beyond just overdue (critical, high, medium, low)
Create filtered views showing only specific asset types or maintenance priorities
Export daily work lists sorted by priority and location for efficient routing
Set up dashboard views for managers to monitor overall maintenance status

Color-coding assets by maintenance status in Atlas is visual and actionable.

No complex maintenance software needed. Just upload your asset data, apply color coding by status, and manage maintenance priorities with clear visual indicators.

Asset and Site Management with Atlas

When you manage a portfolio of sites, the challenge isn't just knowing where things are—it's keeping everything up to date, shared, and clear.

Atlas gives you a spatial layer for asset intelligence: one map for locations, inspections, boundaries, and notes.

Upload, Tag, and Visualize Sites

You can:

Import parcels, points, or lines from your internal datasets
Label assets by status, type, owner, or any field you choose
Color or filter by attribute to highlight what needs attention

Also read: Draw and Label Sites for Ongoing Monitoring

Enable Field-to-Office Collaboration

Atlas lets remote teams:

Add notes or comments on the map
Drop points for recent site visits or findings
Share annotated views without screenshots

That means no more spreadsheets for site status, and no more confusion over which map is current.

Manage Smarter, Not Slower

Whether you're tracking new installations, checking compliance, or prepping for reporting, Atlas keeps everything visible and centralized.

It's spatial asset management—minus the learning curve.

Boost Your Maintenance Operations with the Right Tools

Maintenance management moves fast. Whether you're prioritizing work orders, scheduling crews, preventing failures, or tracking compliance—visibility and efficiency matter.

Atlas gives you both.

In this article, we covered how to color-code assets by maintenance status, but that's just one of many things you can do with Atlas.

From asset tracking to maintenance planning, crew coordination, and compliance monitoring, Atlas makes complex maintenance operations simple and visual. All from your browser. No maintenance software expertise needed.

So whether you're preventing equipment failures, optimizing maintenance routes, or managing asset compliance, Atlas helps you move from "reactive" to "proactive" faster.

Color-Code Assets by Maintenance Status